Bookkeeping · Texas · QuickBooks ProAdvisor practice
Westgate Financial Services is a Texas bookkeeping and QuickBooks ProAdvisor practice handling bookkeeping cleanup, catch-up bookkeeping, monthly bookkeeping, reconciliations, and outsourced bookkeeping for small businesses, nonprofits, and churches — run inside QuickBooks Online and QuickBooks Desktop by senior operators with 40+ years of combined experience.
In brief
Bookkeeping services
Whether you’re behind, starting over, or running a reconciled monthly close every period — here’s exactly what we do.
Messy books, rebuilt. We diagnose every account, reconcile back to source, and document every fix. Most bookkeeping cleanups complete in four to ten weeks.
A reconciled monthly close, run by the same senior operators every period. Reconciliations, categorization, owner-readable reports, and a documented review before anything leaves our desk.
Months — or years — behind. We catch you up cleanly, in priority order, with realistic timelines and tax-season deadlines respected.
Full-service outsourced bookkeeping. We become your books team — senior operators only, no rotation, no offshore handoffs. US-based, Texas-anchored.
When the books don’t match the bank. We reconcile every account back to source documents and fix the root cause — not just the symptom.
Cloud-native, fully remote-capable bookkeeping for small businesses across Texas. Secure document portal, QuickBooks Online accountant access, no physical handoffs required.
Bookkeeping problems we solve
These are the patterns Texas owners describe most often when they reach out. Each one is solvable — usually faster than expected.
Bookkeeping cleanup
Bank feeds out of order, hundreds of uncategorized transactions, reports that don’t tie out. We diagnose, rebuild from source, and document every fix.
Bookkeeping cleanupCatch-up bookkeeping
Tax deadline coming. Loan application pending. Books behind. We catch you up cleanly, in priority order, with deadlines respected.
Catch-up bookkeepingReconciliations
Unreconciled accounts. Negative undeposited funds. Duplicate transactions. We reconcile to source and fix the root cause — not the symptom.
ReconciliationsRotating bookkeepers
No context. Different judgment every close. Same questions every quarter. We staff the same senior operators on your file — for years.
Switch without disruptionCPA-ready books
Tax-season prep, loan financials, audit support. We deliver CPA-ready books your CPA can work from immediately — never the filing ourselves.
CPA-ready prepNo real monthly close
If your books aren’t closed every month, every report is a guess. We run a reconciled monthly close — reports owners and boards actually trust.
Monthly bookkeeping
QuickBooks bookkeeping
WestgateFS is a credentialed QuickBooks ProAdvisor practice. We run your bookkeeping inside QuickBooks Online or QuickBooks Desktop — not on top of it, not around it, not in a separate platform we’ll quietly migrate you to.
Your file stays clean, your reconciled monthly close ties out, your CPA can pull anything they need, and your data stays in the ecosystem you already own.
How bookkeeping runs at WestgateFS
Every client. Every month. The same disciplined sequence behind every reconciled monthly close.
Bank, credit card, payroll, merchant, and loan statements pulled or uploaded to the secure portal. Nothing reconciled without source.
Transactions classified inside QuickBooks Online or QuickBooks Desktop against a chart of accounts built for your operating shape — not a generic template.
Every account reconciled back to source. Variances investigated, not papered over. Discrepancies flagged for owner review.
Senior operator review before anything leaves our desk. Quality controls on the reconciled monthly close, the P&L, and the balance sheet.
Owner-readable P&L, balance sheet, and any custom views your operations need. Delivered on a fixed monthly cadence.
Who this is for
We work best with operators who want senior judgment on their books — not software shortcuts and not the cheapest possible option.
$250K–$15M revenue. Restaurants, contractors, professional services, medical practices, e-commerce, trucking, real estate — operators who need a reconciled monthly close and senior bookkeeping judgment.
Small Texas nonprofits with fund-style tracking needs — restricted and unrestricted balances, designated giving, board-ready reporting. Form 990 prep stays with your CPA.
Faith-based organizations where stewardship and accuracy carry equal weight. Designated funds tracked properly. Board reports owners can defend in any meeting.
Real outcomes
Anonymized bookkeeping engagements. Real timelines. Real outcomes.
Restaurants · Houston
A 3-location Houston restaurant group with mismatched POS feeds and missing reconciliations. Books rebuilt, every account reconciled, CPA-ready before the tax deadline.
Read the case studyConstruction · Dallas
A specialty contractor with no usable WIP reporting and an SBA loan due in 90 days. Job costing rebuilt, retainage reconciled, bank-grade financials delivered on time.
Read the case studyQuickBooks Online · Statewide
A growing services firm with thousands of uncategorized transactions and balances that didn’t match the bank. Diagnostic, cleanup, then ongoing monthly QuickBooks Online management.
Read the case studyWhat clients say
“Fourteen months behind across three locations. WestgateFS rebuilt the books, reconciled every account, and had clean P&L by location to our CPA before the deadline. Same team handles us every month now.”
“SBA loan due in 90 days. No usable WIP reporting. WestgateFS rebuilt our job costing, reconciled retainage, and produced bank-grade financials in time for the loan committee. Calm, senior, deliberate.”
“Our ministry needed a partner who understood restricted funds and could give the board reports they could actually read. WestgateFS delivered on both. Quiet, trustworthy, unhurried.”
Names withheld; details anonymized. Real engagements. Real outcomes. Read all reviews.
Operational standards
Credentialed QuickBooks Online & QuickBooks Desktop expertise — the people who use QuickBooks every day.
Conroe HQ. Same senior operators on your file every month — no rotation, no hand-offs.
Encrypted portal, MFA on every system, least-privilege access. No shared admin logins.
Reconciled to source. Documented. A clean handoff every tax season — without drama.
No marketing badges. Just the standards we work to.
Bookkeeping FAQ
Bookkeeping is the systematic recording, categorizing, and reconciliation of every financial transaction your business makes. WestgateFS handles bookkeeping cleanup, catch-up bookkeeping, monthly bookkeeping, reconciliations, outsourced bookkeeping, and QuickBooks ProAdvisor management of QuickBooks Online and QuickBooks Desktop — for small businesses, nonprofits, and churches across Texas. We are not a CPA firm and deliver CPA-ready books to your CPA.
Bookkeeping cleanup fixes books that exist but are wrong — miscategorized transactions, unreconciled accounts, broken reports. Catch-up bookkeeping addresses books that don’t yet exist for a period — months or years of unrecorded activity. Many engagements involve both: catch-up the missing periods, then clean up what was previously recorded.
Monthly bookkeeping is priced based on transaction volume, the number of bank and credit card accounts, the complexity of your industry, and the reporting cadence you need. Most Texas small businesses fall into honest, predictable monthly ranges. We never quote until we’ve reviewed a recent month of activity. See our pricing approach.
Most bookkeeping cleanups take between four and ten weeks, depending on how many months are out of order, how many accounts need reconciliation, and how clean the source documents are. We give a written timeline after a free diagnostic review of your QuickBooks file. More on bookkeeping cleanup.
Primarily, yes. We are a QuickBooks ProAdvisor practice and we run our bookkeeping inside QuickBooks Online or QuickBooks Desktop — the platforms most Texas small businesses already use. If you’re on a different system, we’ll discuss whether migration to QuickBooks makes sense before any engagement begins. Explore QuickBooks management.
Outsourced bookkeeping makes sense when you don’t need a full-time in-house bookkeeper but still need a reconciled monthly close, reconciled accounts, and CPA-ready reports. Most of our outsourced bookkeeping clients are Texas small businesses in the $250K–$15M range. More on outsourced bookkeeping.
Yes — coordinating with your CPA is part of the work. We deliver clean monthly bookkeeping, year-end CPA-ready books, and any specific schedules your CPA requests. We do not prepare tax returns, audits, or other CPA-regulated work ourselves; we make your CPA’s job faster.
Yes. We use encrypted file sharing, least-privilege access controls, multi-factor authentication on every system, and secure QuickBooks accountant access — never shared admin logins. Read our data security practices.
Have a bookkeeping question we didn’t answer? Reach out — we respond within one business day.
Ready when you are
A 30-minute conversation with a senior operator. We look at your QuickBooks file, tell you what we see, and tell you honestly whether we’re a fit. No pressure. No quote on the spot.
